Uploading Student Grades to Faculty Service Centre

If you maintain your grades on a spreadsheet (or if you have downloaded them from WebCT), you can use this method to submit your grades to the Faculty Service Centre (FSC).

1. LOGIN to FSC
2. Select the Session Year for which you would like to enter grades (the default is the current year). This is the academic year and not necessarily the calendar year.  (e.g. A class held from Jan-April 2011 is still in the 2010 academic year.)
3. Select the Session Code (the default is Winter).
4. Specify the Term that course takes place in (the default is Any*).
   * you must choose a term
5. Enter the Subject. This should be the same 3 or 4 digit alpha code that is used in the Course Schedule and the Calendar (e.g. Chemistry should be entered as CHEM).
6. Enter the Course Number. Most courses are a combination of 3 numbers but if a letter is also part of the course number, it must be included (e.g. 201 or 228A).
7. Enter the Section. Click on 'View Sections' for a list of all sections relative to your course number. Leave this field blank if submitting grades for more than one section.
8. Click Upload Grades (HTML) or Upload (JAVA)

Rules for uploading your grades through the Faculty Service Centre

• Convert your file to a delimited file. (.txt)
• Electronic grades must be submitted in the following order:
  • Year (e.g. 2010)
  • Session (e.g. W)
  • Course (e.g. CHEM)
  • Course Number (e.g. 111)
  • Section Number (e.g. 112)
  • Student Number (e.g. 12345678)
  • Grade (e.g. 78)
  • Standing (optional)
• Grades should not contain formulas when uploaded. 

Click here for a sample file.  Please contact Janine Hirtz (250-807-9913, janine.hirtz@ubc.ca) or Vania Chan (250-807-9408) if you have questions.

For more information, visit UBC's FSC site for uploading grades.

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Last reviewed 1/17/2011 3:22:51 PM