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Administration Forms

Admissions

IGS Program Plan: This form must be completed for all students admitted to the Interdisciplinary Graduate Studies program. Section I is a Course Plan which lists all the courses the student will be required to complete for the degree. Section II lists the Program Committee, and must be signed by each member. Section III is the Supervisor Recommendation, which details the research, academic, and funding support and must be signed by the Supervisor. Section IV, the Academic Recommendation, must be signed off by the Unit Head or Director as appropriate. Upon completion, it should be submitted to the College of Graduate Studies (ARTS 360).

Program Admission Recommendation: The Unit Head, Director, Program Coordinator or their designate must sign and submit this form prior to the College sending an offer of admission letter to an applicant. Offer letters will not be processed until this form is received.

Annual Progress Reports

Annual Progress Report: This form must be completed by both the student and supervisor by June 30 of each year. 

Transfer Between Related Master's Programs

Transfer Between Related Master's Program:  This form must be completed to transfer between related degree programs: e.g. MA to M.Ed. 

Change of Student Supervisor/Committee Member

Change of Student Supervisor/Committee Member: This form must be completed to change a student's supervisor or committee member. 

Extension to Time Allowed for Degree Completion

Request for Extension to Time Allowed for Degree Completion: This form must be completed to request an extension to the time allowed for degree completion. Additional documentation will be required (refer to page 1 of the form).

Awards and Finance

University Award Recommendation Form

Council and Committee

Curriculum Committee Report: All Category 1 and Category 2 curriculum changes must be approved by the Graduate Studies Curriculum Committee before they can be submitted to Senate. Curriculum change requests should be submitted no less than one week in advance of the Graduate Studies Curriculum Committee and should be accompanied by this cover form.

Course Scheduling

Departmental Course Scheduling Request Form: This form is used by non-IGS departments to request the creation of graduate level (500 or 600) courses.

Directed Studies/Selected Readings Course Request Form: This form is used to request the creation of a Directed Studies or Selected Readings Course, regardless of how many students will be enrolled in the course. In order for the course to appear on a student's transcript, it must first be created. Ideally, this form should accompany the IGS Program Plan where appropriate.  Please provide a course outline with the form when submitting it to Graduate Studies.

Special Topics Course Request Form: This form is used to request the creation of a Special Topics Course (eg. cross listing with an undergraduate course) regardless of how many students will be enrolled in the course. Also please note WebCT is required - info below.  In order for the course to appear on a student's transcript, it must first be created. Ideally, this form should accompany the IGS Program Plan where appropriate.  Please provide a course outline with the form when submitting it to Graduate Studies.

WebCT Vista Course Request

If you are creating an IGS course which will be cross-listed with an undergraduate course, please complete the following WebCT Vista Course Request form, otherwise your students will not have access to the WebCT Vista materials.

Candidacy Related Forms

IGS Doctoral Planning Report

Guidelines for IGS PhD Planning Report

PhD Advancement to Candidacy Form
The basic requirements for a doctoral student to be admitted to candidacy are:

• all required coursework has been successfully completed,
• the comprehensive examination has been passed, and
• the supervisory committee has certified that the thesis proposal has been approved.

Where the program specifies the completion of a foreign language requirement, it is an additional requirement for being admitted to candidacy. A graduate program may also wish to apply additional criteria for students to be admitted to candidacy. In such cases, the graduate program must inform the Faculty of Graduate Studies and the student(s) of these criteria in writing.

Students are expected to complete their comprehensive examination within 24 months from the date of initial registration. A student who is not admitted to candidacy within 36 months from date of initial registration must withdraw from the program. Extension of this period may be permitted by the Dean of Graduate Studies in exceptional circumstances.

As soon as a student has satisfied all requirements, the graduate program must recommend to the Faculty of Graduate Studies that the student be admitted to candidacy. This status is then entered on the University’s Student Information System (SISC). “Advancement to candidacy” and the date which this status were met will appear on the student's transcript.

Thesis, Dissertation and Examination

 - For more detailed information regarding the examination process please visit our Thesis, Dissertation and Examination webpage  Master's Thesis 

IGS Masters Approval of Thesis Proposal

Masters Thesis Recommendation for Examination: This completed form must accompany all master's thesis submissions to Graduate Studies to initiate the scheduling of the defence.   This form ensures all members of the Supervisory Committee have read the thesis and agree it is ready to defend. It must be signed by the Supervisor, Supervisory Committee members and the Program Coordinator.  Please see detailed timeline and instructions on our thesis, dissertatin and examination webpage at

Masters Examining Committee Selection: This completed form must accompany all master's thesis submissions to Graduate Studies to initiate scheduling the defence and should be completed by the supervisor. The form is used to identify the members of the Supervisory Committee participating on the Examining Committee, including recommending up to three potential University Examiners. The Dean of the College of Graduate Studies will select the University Examiner from the recommended list, appoint the Chair and approve the remaining members of the Committee.

Thesis Approval - Masters: This form must accompany all master's final thesis submissions to Graduate Studies. All members of the Examination Committee are required to sign off on this form.

Dissertation Approval - PhD: This form must accompany all final doctoral dissertation submissions to Graduate Studies.   All relevant signatures are required.

Thesis Examination Committee and Chair's Report: This form is filled out by the Examining Committee and Chair during the thesis examination and is submitted to Graduate Studies after the examination is completed.

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Last reviewed 4/17/2012 3:19:49 PM

QuickFind

Admissions

• IGS Program Plan
• Program Admission Recommendation 
• Annual Progress Report
• Transfer Between Related Master's Programs
• Change of Student Supervisor/Committee Member
• Extension to Time Allowed for Degree Completion

Course Scheduling

• Departmental Course Scheduling Request Form
• Directed Studies / Selected Readings Course Request Form:
• Special Topics Course Request Form

Candidacy Related Forms 

• PhD Advancement to Candidacy Form
• IGS Doctoral Planning Report

Thesis, Dissertation and Examination

• IGS Masters Approval of Thesis Proposal
• Master’s Thesis Recommendation for Examination
• Masters Examining Committee Selection