Faculty Information
BEFORE CONVOCATION
RSVP On-line
All members of the Academic and Faculty Procession are able to submit an RSVP on-line in late April at www.ceremonies.ubc.ca/rsvp and enter code OKANFAC to register attendance for the graduation ceremonies.
Please Note: Members of the Okanagan Senate have a different RSVP code. Please check your invitation.
Regalia
Gowns and Hoods can be ordered online at the UBC Bookstore Okanagan website.
CONVOCATION DAY
Okanagan Senate Members
Your invitation has a different RSVP code. Please use that and not the general Faculty RSVP code or else you will not be seated with the other Senators on stage.
You must check in with Ceremonies staff in the Chancellor’s Robing Room (Sun Room) no later than 30 minutes before your ceremony.
Ceremony Timing for Faculty
Faculty who have rented regalia from the Bookstore can pick up their regalia in the Foyer of the Admin Building (formerly SSC.)
Faculty should be in the Courtyard in their regalia no later than 25 minutes before the ceremony start time.
Once in the courtyard, faculty will stand in line for the Faculty Honour Guard (applaud the student procession as it passes.) Faculty Marshals will give instructions.
Note: Each ceremony will last approximately 90 minutes.Faculty Honour Guard
UBC Okanagan formally organizes a Faculty Honour Guard who will line up and applaud the graduates as they enter and leave the gymnasium. The Faculty Marshal will give instructions to the faculty as they gather at their assembly point in the central courtyard (signage will be posted.)
Members of the UBC Okanagan Senate will meet at their assembly point in the Chancellor’s Robing Room (Sunroom) where a Senator will act as marshal to ensure Senators can join the Faculty Honour Guard and make it back to the Chancellor’s Procession in time.
General Procession Instructions and Information
Before the Ceremony
Students will assemble inside the Fipke Atrium at the instructions of the Student Marshals and Enrolment Services Marshals. Students will receive their parchments and reader cards and then form a double line that will meet up with the bag piper in front of the Administration Building.
The Faculty Marshals will line up the faculty members along the sidewalk starting approximately at the Security Office and leading towards the Gym. They will wait for the Student procession to pass them. The Senators will join the line up once they’ve checked into the Chancellor’s Robing Room (Sunroom).
At a signal from the Ceremonies volunteer, the bag piper will begin to play and will lead the Student Procession to the gymnasium. Faculty will applaud the students as they pass. The Student Procession will continue to the gymnasium and the Faculty Procession will follow. The Senators will return to the Chancellor’s Robing Room to join the Chancellor’s Procession.
The bag piper will lead the students into the gym. The Faculty Procession will stop at the entrance to the gym (beside the bleachers.) Once the students are at their seats, the bag piper will stop playing and exit the gym. By this point the Chancellor’s Procession should have caught up with the Faculty Procession at the entrance to the gym. At the signal of the Ceremonies Manager, the Wind Ensemble will perform a fanfare and then processional music. The Faculty and Chancellor’s Processions will enter the gym at the fanfare and take their places on stage.
After the Ceremony
The Processions leave the gym in the reverse order that they entered it. The Mace Bearer will lead the Chancellor’s Procession from the stage and out of the gymnasium. The Faculty Procession follows the Chancellor’s Procession.
Once outside of the gymnasium, the Senators and Faculty members will not continue to the courtyard. They will line the sidewalk leading down from the gym to greet the Student Procession which will follow them out of the gymnasium immediately.
This is the second Faculty Honour Guard and they will applaud the students as they walk past them. Once the Student Procession has passed by, the faculty will follow them back to the courtyard for the post-ceremony reception. Please encourage the students to go to the courtyard and not block the sidewalk as the rest of the guests (around 1200) will be exiting the gymnasium immediately after. Ushers will hold the audience inside until the processions have left the building.
Last reviewed 
11/1/2010 4:48:15 PM
UBC Vancouver
For information about graduation ceremonies at UBC Vancouver, please visit Graduation at UBC Vancouver.
Important Dates
Convocation Ceremonies
- Thursday, June 7, 2012
Submit RSVPs for your Guests
See Guest Seating
- Starting April 1, 2012
*No tickets are issued. Guest seating is available on a first come, first serve basis. RSVP information is only collected for the purpose of ensuring that there are an adequate number of seats for guests.
Rent your Convocation Gown
- Wednesday, April 4: regalia rentals open
- Monday, May 21: regalia rentals close
Message from the Chancellor
Many congratulations on your achievement! Graduation is a significant milestone in your education, and in achieving this goal, you have demonstrated the commitment, creativity, and talent you will need to succeed in your chosen career. MORE ยป
UBC is a member of the North American Association of Commencement Officers.
