Missing a Final/Hardships with exams 

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Policy on Out-of-Time Final Examinations
Calendar Policy

Students will not be permitted to apply for out-of-time final examinations except under the following circumstances:

• a medical condition
• emotional or other problems
• religious observance
• military service

Students who intend to apply for out-of-time final examinations for one of the above reasons must submit a request to the Associate Dean of Curriculum and Student Affairs' Office.

If students have missed a final examination because of a medical condition or some unforeseen circumstance, they must bring a copy of the out of time final examination form to the dean's office for approval. Requests should be submitted within 48 hours of the missed examination and must include appropriate documentation to support the request. If approved at the dean's office, the professor will be notified to determine when the out of time exam will take place (in consultation with the student). Once the professor has approved and signed the form, both the professor and the student will be notified (via email confirmation) that the request has been approved and the arrangements that have been scheduled to write the final examination.

In the case of religious observance, the office of the dean must receive notification a minimum of two weeks in advance. The University, in considering these requests or any appeals of decisions on academic concession, will not normally take into account untimely notifications. Students requesting academic concession will be asked to provide such evidence as is deemed appropriate.

Exam Hardships

If you have three or more exams within 24 hours, you have the right to change the date of your second exam. "Within 24 hours" is interpreted literally. For example, if you have one exam starting at 9:00 am, a second at 1:00 pm and a third at 6:00 pm, you have an "exam hardship," and the instructor of the middle exam must work with you to set an alternative time. However, if you have one exam starting at 9:00 am, a second at 1:00 pm, and a third the next day at 9:00 am, you have a tight schedule, but you cannot change any of your exams.

Missing a Final Exam

There are a few legitimate reasons for missing a final exam. Events such as a wedding, an annual medical check-up, the death of your pet, missing a bus, or taking a vacation are not legitimate reasons for missing a final exam. The following are legitimate reasons:

• A sudden illness or injury that prevents you from getting to campus or writing. You'll need a statement of illness from your physician.
• An appointment for surgery that cannot be scheduled for another time. You'll need documentation from your surgeon.
• The death, sudden onset of a life-threatening disease, or serious injury of your spouse/partner, parent, sibling, child, or grandparent.
• The birth of your own child.
• A car accident on the way to your exam. You'll need an accident report from the police or the Insurance Corporation of British Columbia (ICBC).
• Religious restrictions concerning observance of designated days. The request must be submitted to your dean's office at least two weeks before the final exam.

If approved by the dean's office, rescheduling of the final examination is the responsibility of the professor in consultation with the student. Whenever possible the rescheduled exam should be slated for a time after the regularly scheduled examination.

Requests for courses in Art History, Cultural Studies, English, French, German, Japanese, Spanish, Creative Writing, Performance/Theatre and Visual Arts should be directed to the Faculty of Creative and Critical Studies.

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Last reviewed 1/12/2011 11:56:10 AM