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Hosting an Event with Alcohol

Hosting an event on campus where alcohol is served or sold requires a Special Occasion License (SOL).

There are two paths you can follow:

When holding an event where alcohol is to be served or sold :

Step 1: Book the space you require through the Central Booking Office.

Step 2: Contact Classic Fare Catering to make food and beverage arrangements. 

Step 3: Fill out the Aramark Endorsement form for events with liquor as well as the Campus Security Event Application form..

Note that Classic Fare Catering has exclusive rights to catering at UBCO. If you choose an alternate caterer, as the Organizer or Host you must obtain the SOL.  The alternate catering company may not able to obtain this license on your behalf.

OR

For ‘other’ caterers on campus:

As the Organizer or Host you are responsible for obtaining the SOL. Any alternate catering company may be able to obtain this license on your behalf. Please visit http://www.pssg.gov.bc.ca/lclb/apply/special/index.htm for more information. 

Step 1: Book the space you require through the Central Booking Office.

Step 2: Download, print and fill out the Campus Security Event Application Form or pick up the form from the Campus Security Office.

Step 3: Drop off the Campus Security Event Application form to the Campus Security Office 25 days prior to  your event start date.

Step 4: Campus Security will contact you to review your application, and make recommendations (including additional costs, security, insurance, etc. that may be required).

Step 5: Obtain a Special Occasion License (SOL) application form from the Liquor Control and Licensing Branch nearest you if your caterer does not carry this license.
BC Liquor Store store locator website

Step 6: Take the signed Campus Security Event Application and SOL to the Kelowna RCMP office, located at 350 Doyle Avenue, 21 days prior to your event for authorization.

Step 7: Once the RCMP have signed the SOL, submit the SOL and appropriate fees to the Liquor Control and Licensing Branch for Final approval and purchase of all alcohol.

Step 8: Provide a copy of the approved SOL and insurance to Campus Security 5 days prior to your event.

Step 9: The approved SOL must be posted in the bar area of your event and be visual for inspection.


Note: You must supply a reasonable amount of food and non-alcoholic beverages at your event.

Contact Us

Central Booking Office
The University of British Columbia
1290 International Mews
Kelowna, BC V1V 1V8

Phone: 250.807.9845
E-mail: cbo.okanagan@ubc.ca

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Last reviewed shim11/28/2013 11:29:59 AM

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